Bride & Groom Films
Terms of Agreement
1. DEPOSIT / RETAINER:
A non-refundable deposit (retainer) of €500 is to be paid when booking in order to secure the wedding date. The balance is payable on or before the day of the wedding.
2. PACKAGE PRICES:
The package price we agree at the time of booking is the price you pay, and will not be subject to any package price increases that may arise in the future (this does not include additional filming and/or editing charges, if required).
3. CLIENT CANCELLATION:
The client may cancel the contract at any time prior to the event/occasion by giving written (e-mail will suffice) notice to Richard Finlay. If you book us for a certain date but then need to re-schedule your wedding to another date, the booking will be accepted only if that new date is available. If you cancel your booking within ninety days of your wedding date, you will be invoiced for half of the remaining balance. If you cancel your booking within two weeks of the wedding date, you will be invoiced for the full remaining balance.
4. ARTISTIC LICENSE:
Richard Finlay shall be granted full artistic license by the client, and Richard’s judgement regarding filming and editing shall be deemed correct unless previously discussed and agreed with the client prior to the event/occasion in writing (e-mail will suffice).
The client may suggest music selection. The client shall have reasonable input with regards to music choice, however Richard Finlay will ultimately use what he feels in his best creative judgement is most appropriate for the edit. If the client is submitting music, they agree to do so over the internet by e-mail or Dropbox etc.
6. MISCELLANEOUS FILMING:
If there’s anything you want filmed specifically, then you must let us know before the wedding day in writing (e-mail will suffice).
7. BRIDAL PARTY / GUEST MESSAGES:
If Bridal Party/Guest Messages are a part of your chosen package, it is reasonable to presume that some or all of your bridal party/guests are sometimes not willing to speak, and therefore Bride & Groom Films cannot be held responsible if Bridal Party/Guest Messages are not obtained, or a limited number of them are obtained (for any reason beyond Richard Finlay’s control). It may not be possible to capture Bridal Party/Guest Messages due to time limitations, unsuitable filming locations, excess background noise or any other reason where Richard Finlay cannot reasonably be expected to capture decent footage. Bridal Party/Guest Messages are captured while the band is setting up (which takes 75 minutes for most wedding bands, on average). If your band is already set up and is almost ready to start playing, and if there is not enough time between the speeches and when dancing is about to commence, it may not be possible to capture any messages of best wishes, or perhaps only a limited number of them.
8. USE OF ADDITIONAL CAMERAS:
Richard will shoot where necessary, if possible and if appropriate with a 2nd camera, but this is not guaranteed (because it’s not always necessary or possible or appropriate).
9. BRIDAL PREPARATIONS:
There is one hour of bridal and/or groom preparation coverage included in the package that you are booking. This is an adequate amount of time for every wedding that Richard shoots. If more time is required, please ask. There may be an hourly charge for this.
Richard Finlay may use extracts from your wedding film for promotional purposes. In return, ‘Bride & Groom Films’ will use any such footage in good faith and in good taste.
11. ADDITIONAL FILMING / EDITING TIME:
If additional filming beyond the agreed upon filming times are required, or if editing changes are required for any reason, and if it is possible to do so, extra editing and/or filming charges will be incurred. We must be notified within two weeks upon delivery of the wedding film if any changes are required.
12. ITEMS SUBMITTED TO RICHARD FINLAY BY MAIL:
Bride & Groom Films cannot be held responsible for items lost or damaged in the post. We can make extra copies of wedding DVDs but cannot replace other valuable items that you supply to us (photographs or CDs etc).
13. USB FLASH DRIVES:
HD USB flash drives can be purchased/ordered up to and including when editing is finished, but after you receive your wedding film package, we make no guarantee that you will be able to purchase a USB flash drive at any future date. We do, however, keep a copy of your wedding DVD (if applicable) on file in case copies are required in the future, but we are not responsible if that copy goes missing or is damaged. You the client are ultimately responsible for keeping your own wedding DVD and/or Blu-Ray and/or hard drive/USB flash drive in good working order. It is your responsibility to ensure that you have an adequate number of copies of everything you need so as not to be disappointed in the future. We recommend archiving and backing up the HD files that you receive on your USB flash drive on other hard drives for safe keeping.
14. THIRD PARTY INTERFERENCE:
Richard Finlay accepts no responsibility if a third party stops him from filming in a particular area or stops him from recording sound correctly (including ceremony music). Richard Finlay is not responsible for poor sounding or non-functioning church or reception venue sound systems, or for poor acoustics.
15. SPONTANEOUS OCCURRENCES:
No responsibility is accepted if speeches or toasts or other events of the day happen spontaneously outside of the agreed upon times that they were supposed to happen, and are subsequently not captured as a result.
15.1. CHANGES TO SCHEDULE:
You agree to notify us if any significant changes are made to the schedule of the day.
16. CANCELLATION BY BRIDE & GROOM FILMS:
The due performance of this contract is subject to alteration or cancellation by Richard Finlay owing to any cause beyond his control. In the unlikely event of failure of the equipment or ancillary accessories, or cancellation of the contract by Richard Finlay for any reason, liability shall be limited to a full and complete refund of all monies paid. Bride & Groom Films cannot be held responsible for traffic delays. Under any and all circumstances, Bride & Groom Films liability is limited to a refund of the deposit/retainer fee. In the unlikely event that Richard is unable to film your wedding, due to extreme illness, injury or bereavement for example, a suitable replacement videographer will be sought to cover for him, but this is not guaranteed. Under these circumstances, Richard Finlay would more than likely edit the footage.
Editing does not commence until any outstanding charges have been paid in full. Bride & Groom Films will endeavor to get your wedding film to you as soon as possible. Richard usually wraps up each edit within about 6 months. It may take longer to receive your edit depending on the time of year and complexity of editing, or due to unforeseen delays that are beyond the control of Richard Finlay. Editing is a very involved and creative process and it is constantly evolving. We do appreciate your patience while we craft your wedding footage into a beautiful wedding film that you will have and cherish for the rest of your lives.
UPDATE: For weddings taking place after March 2018, the turnaround time will be approximately 6 – 8 weeks. You will be informed if there are any delays.
18. UNAUTHORIZED DUPLICATION:
You agree not to make/allow or attempt to make unauthorized copies of DVDs or CDs or Blu-Ray discs that you receive from Bride & Groom Films. If you have received a DVD from us that does not work, it is advisable to check it on another DVD player before contacting us. If it is our DVD that is not functioning, we will replace it/them free of charge. Not all DVDs are compatible with all brands of DVD players. Our DVD format is DVD-R PAL, which is standard. You may download your short film highlights clip from Vimeo in HD and store/archive as you wish. You may also store/archive the HD wedding film files that you receive on your HD USB flash drive (if applicable).
If for any reason you are unhappy with anything after you receive your wedding film package in the mail, the client agrees to immediately get in touch with Richard Finlay, in writing, detailing what is wrong. The client must do this within 14 days of receipt/delivery of the wedding film package, otherwise we may move your footage off our computers and hard drives. Extra editing may incur additional charges depending on what it entails. This is at the discretion of Richard Finlay. If something is wrong with the edit, and if it’s the fault of Richard Finlay, and if it can be rectified, Richard agrees to rectify the error and send new copies to the client without charge.
20. THIRD PARTY WEBSITES:
If you are receiving a section of your wedding video film from Bride & Groom Films (for example, short film highlights), in whole or in part, and if it is appearing on or hosted by any third party website like Vimeo.com, for example, you are responsible for downloading and archiving your film in the event that for any reason the company hosting the film one day decides to remove it from their website, or goes out of business. If you don’t download and archive your own film, we will more than likely still be able to provide you with it, but cannot guarantee it.
21. YOUR DIGITAL SIGNATURE:
Return of a deposit to ‘Bride & Groom Films’ to secure your wedding date as a booking is taken to mean that you agree to the Terms of Agreement, with or without a physical signature. Ticking the box and submitting the booking form means that you agree to the Terms of Agreement and represents your digital signature. The client cannot submit the booking form without first reading and agreeing to the terms set forth on this page.
22. CHANGES OF SERVICE:
As ‘Bride & Groom Films’ evolves over the years, it may be necessary to change certain aspects of the service at short notice.
23. TIME OVERRUN ON NIGHT OF WEDDING:
The client is expected to know the finishing time of the package they have chosen and agreed with Bride & Groom Films. If the night is running late, Richard Finlay will stay to capture the agreed upon activities/events such as the dancing only if he can do so, and the client will be invoiced after the wedding for the remaining balance. The charge is 100 Euro per hour or part thereof. Any remaining balance must be paid before editing commences. As a courtesy, Richard prefers to not talk about money or approach couples regarding money related matters on the day or night of their wedding when they are enjoying their time with family and friends, but it may be necessary depending upon the circumstances. In the confirmation call before the wedding, Richard Finlay will repeat and confirm this with the client(s).
Although the thought is greatly appreciated, the client agrees to not seat Richard Finlay at a table with guests on the day of the wedding, which would limit his ability to work at the wedding. Since Richard will be working for the entire day, he will sit and have a meal at the bar or restaurant, or the room nearest to the main function room while the guests are eating, so he can keep an eye on what is happening (when the cake is about to be cut, when the speeches are starting etc). The client agrees to cover the cost of the meal.
The client agrees to inform their contact at their venue/hotel that there will be a videographer present for the evening and that he will be having the vegetarian or vegan meal (this is so Richard will be able to get fed as quickly as possible). Many wedding venues are already accustomed to providing a meal to the wedding videographer when guests are being served their meals.
25. DRONE / AERIAL FILMING:
Depending upon your chosen package, some drone/aerial footage will be included if your booking takes place after March 31st 2018 and use of the drone is dependent upon any cause which is beyond our control, including but not limited to unsuitable weather conditions, restrictions, or an inappropriate filming location. Due to any possible safety risks or concerns, use of the drone is at the sole discretion of Richard Finlay at all times. The drone will not be flown over an assembly of people, closer than 5km from any aerodrome, over urban areas such as built up villages, town and cities, in civil or military controlled airspace, or in restricted areas.
26. UPGRADING / DOWNGRADING PACKAGE:
The client may upgrade their package by letting Richard Finlay know by e-mail. The client may not downgrade their package at any time.
27. DURATION / RUNNING TIME:
The duration or running time of a wedding film can vary, generally depending on the length of the speeches. Generally speaking, wedding speeches are approximately forty minutes in duration. A feature length film edit is usually 90 – 120 minutes, but could be longer or shorter, depending on various factors including the duration of the speeches. Likewise, a short film highlights edit is usually 4 – 8 minutes, but may be shorter or longer depending on various factors. The duration times given are to be used as an approximate guide only.
28. RAW FOOTAGE:
If you are purchasing your wedding video raw footage and audio, you have the ability and permission to view the footage wherever and whenever you like. However, by law, the copyright remains with Bride & Groom Films / Richard Finlay. This means that you do not have permission to edit the footage how you like and display it online. You may not display the raw footage, in any form, online.